Skip to content →

How to write a cover letter and sample cover letter

Writing Your Cover Letter


Learn how to write a brief, concise, and convincing cover letter that is well-organized and can accompany your resume. See some examples (pdf) of effective cover letters.


Always address the letter to a specific person. Call the employer to get the correct name and spelling, the title, and address, email, or fax number. Write each cover letter specifically for the company and/or position you are seeking.


Begin with the purpose of your letter, stating the specific position or type of work you seek.

If you were referred to the addressee, indicate by whom, using the name of a contact or mutual acquaintance.

Second paragraph

Tie your qualifications to what you know about the position or organization. Refer the reader to the resume for more details.

Tell them why you are interested in this field or company.

Make the reader aware that you have done your homework and know something about the organization and how it fits with your skills, strengths, objectives, and interests.

Closing paragraph

Request the next step in the employment process: an interview.

If possible, indicate that you will contact the addressee at a specific date or time to arrange a mutually convenient appointment time.

You may request a written response especially if the organization is not local.

Be positive in your attitude; expect an appointment or a response.


Use business letter format, block style, with everything beginning at the left margin.

If mailing, use the same good quality paper as your resume.

Keep it brief and concise.

Here is a link to a sample cover letter…

Published in News